End of Year Reflections of an Editor and Writer

Editor looking into the future

 

Around about this time of year it becomes apparent that we’re all human, and sometimes something’s got to give.

This year, for me, it was Christmas cards (again) and house decorations (again).

It’s not that I don’t get into the Christmas spirit, it’s just that I haven’t got into the Christmas spirit. Let’s just say that when you have a ton of work to do and no time to bingewatch Christmas films, it just isn’t the same.

The Perfect Christmas

I tend to leave work around a week before Christmas and start back in the first week of January (hey, I rarely get a proper holiday during the rest of the year), but this year I’m having to work right up until Christmas Eve (I know, boo hoo, poor me).

So, I’ve decided that:

  1. I will enjoy the time off I give myself.
  2. No one will actually notice that I haven’t sent Christmas cards (again). I may, however, send New Year cards instead. They will actually mean more as people will be over the ‘ten ton turkey’ that the festive season usually turns into, and a non-Christmassy, upbeat card may help blow away some January blues.
  3. I will not berate myself for taking on some really interesting, if demanding, work.
  4. I will not berate myself for taking on work that will help pay off a disgustingly huge (for me) credit card bill (I know, I know …)
  5. I will try to get as much done as I can before Christmas, then put away the computer for a minimum of four days.

christmas-3019061_1920

For freelancers this time of year can be quite depressing. Unlike our gainfully employed colleagues the Christmas parties can be thin on the ground (the Northern Editorial Christmas Shindig this year was taking time out to go and see Wick Players’ Panto; we like to support our amdram rivals) and there’s nothing quite so sad as a party plate for one complete with a bottle of Prosecco drunk through a straw.

But for freelancers the festive season can also be quite liberating. The Christmas/New Year lull is the perfect time to look over the past year and see how it’s gone. We can see what has worked, what hasn’t and what has potential.

Freelancer with a Christmas wreath

I’ve realised that:

  • This year has been pretty good for me.
  • I’ve worked on a really interesting variety of projects, from business documentation, academic papers and a white paper to a few fabulous memoirs, a charity book and a rather wonderful cookbook, among others.
  • I’ve said no to a number of projects that weren’t my thing, said no because I didn’t want to over-stretch myself and said yes to some projects that were out of my comfort zone – none of which killed my business.
  • I’ve had fewer jobs that fell below my self-imposed minimum wage, due to better quoting practices and sticking to my guns (there will always be some that fall short, for various reasons).
  • I’ve had blogs read, shared and commissioned by others.
  • I’ve enjoyed meeting up with colleagues old and new, and know that I have friends around the globe that know how it all works.

    coffee and a book

With this in mind, for me, what has worked has been: sticking to my business plan, not saying yes to poorly paid work, and stepping back before immediately saying ‘no’ to something.

What hasn’t worked: I’m still not there with getting my quoting system right and I’m still too quick to give added extras to clients (the clients often don’t realise, but my bank account and timesheet does).

What has potential? Well, I’ve gained more work on memoirs and histories this year (which is something I love) and think it’s something I could take on more of.  I’ve also done more designing too, which has the potential to grow.

business plan

This is all well and good, but there are still improvements to be made. So, my New Year business plan includes:

  1. Taking more time out for myself, to look after my mental and physical health and to be present for my family.
  2. Being selective with new work that comes in. I’ve proved to myself that it can work, so I will only take on work that interests me (unless I have unexpected bills that necessitate me to take on work outwith my joy zone).
  3. Taking on new copywriting work. It’s something I enjoy and pays relatively well.
  4. Taking time out to work on a personal writing project.
  5. Quoting fairly and competently, whilst taking into consideration my qualifications, experience and value to the client.

coffee notepad pen

Taking time out to reflect like this doesn’t take too long and can be a really valuable insight into your work. So I’ll leave you with this:

  • What has worked well for you?
  • What could you do better?
  • What is showing potential?
  • What should you stop doing?
  • Which direction do you want to go in next year?

I’m taking a couple of weeks out from blogging: I need to refresh my batteries, finish the work I need to do and drink copious amounts of Baileys and Rock Rose Gin (not together, that would be minging).

Have a lovely festive season everyone, be kind to yourselves and remember – freelancers need rest too (unless you have two corgi puppies … in which case, you may never sleep again).

corgi pups @northerneditorial

When Work Takes Over – How To Prioritise Your Workload

productivity

I’m working like a mad thing.

Don’t get me wrong – it’s great. It’ll help pay the bills, but it’s come at a time when I really needed to slow down a bit and give the new puppies lots of attention (they’re fine by the way, full of fun and up to mischief and certainly not being ignored).

Minnie and Daisy asleep

I’ve decided that it’s Sod’s Law. Just when you need to say no to work it comes in droves. And normally I would say no, but the jobs that have come my way over the last month have been too interesting to pass up.

So here I am, furiously tapping away at my laptop the night before this post is due to go live.

computer keyboard

To give you an idea of how manic it is, this is currently my workload:

My OU Design Thinking course,

a very large family history book,

a memoir (just finished this morning),

an academic paper,

a FutureLearn GDPR course (OK, not exactly work, but it’s important for my business and my role as secretary for our local theatre … it’s CPD which is vital but very, very boring),

a guidebook editorial redesign that’s in the very early stages,

some pro bono work for last year’s creative writing course (we’re creating an anthology),

and my own biographical research (that has, understandably, had to take a back seat).

Add to this house training two 15-week-old puppies and all the usual everyday stuff like shopping, cooking and driving, and you can see why I’m knackered. Thank God I’m not doing panto this year. I am helping out front of house for a couple of nights though so, although I get none of the stress and the full-on six weeks of alternating fun and hell, I do get some of the fun.

cluttered freelance editor desk

The one thing I am managing to do through all this chaos is to keep myself grounded and keep my work consistent and high quality. It’s not easy, but prioritising my workload is more important than ever. As a freelancer I know that overwhelming yourself is counter-productive.

Here’s how I prioritise my workload, and it could work for you too:

  • I remember to take regular breaks – when you have a shed-load of work to get through, not taking breaks can be a bit stupid. Really. I pop on a pot of coffee first thing (after running around the garden and the local streets with two enthusiastic early-morning-loving puppies), then for the rest of the day I drink huge amounts of strong tea, taking breaks at semi-regular intervals when work reaches a natural pause. I take the pups out for a walk at lunchtime and take a proper hour for lunch. I also take an extra break if I feel that my concentration is waning.
  • I tackle the real brain-work during the morning. With coffee in-hand I know my brain works better before lunch so this is the time I set aside for all the editing that requires complete concentration.
  • I work on the more mechanical side of editing on an afternoon, or do the quicker tasks that can be completed in less time. This isn’t to say my brain isn’t working, it just works better on certain types of things during the afternoon. For example I’ll work on the full-on family history, which includes tracking historical figures, timescales and name changes, in the morning, but I’ll work on the memoir or the guidebook in the afternoon. If I did it the other way around I know I’d get bogged down and restless by 3pm. But if I’m doing research I actually work better after dinner (or tea if you’re like me and Northern). For some reason my research brain is fired up on an evening, and I have been known to work well into the night following leads down multiple rabbit holes.
  • When work is taking over more than I’d like I schedule my coursework, and non-paying work, for the weekend. This way I know that I have a full two days to settle down and get stuff done. Sometimes it’s not possible, and I have to do this on an evening, but the weekends are generally kept free of paid work.
  • I also remind myself that this too will pass. Being freelance it’s often feast or famine, so I knuckle down and get the work done, organised in the most productive way I can.
  • I do not beat myself up for taking time out. I’ve been freelancing since 2001, so I’m pretty good at reading the signs of when I need to step away from the computer. I know that if I need to take a day off it’s better to take that day and return to work fully refreshed, rather than persevere and put in sub-standard work. Stress, either from trying to work too hard or from beating yourself up, is no good for productivity. This is another reason why my working day tends to be no more than 4–5 hours a day of billable work. The human brain just can’t concentrate that long.
  • Finally I simplify whatever I can. When I have a lot of work to do I try to focus on one job at a time, and use lists to make sure I’m getting through the tasks needed in an ordered fashion. There’s no panic, just a methodical list-ticking kind of working day.

    (c) S Donaldson / NorthernEditorial.co.uk 2017 Brain3a

So, what I’m really saying is that work is slightly manic at the moment, so I cope by:

  1. Taking regular breaks
  2. Prioritising my work in a way that works for me (full-on concentration on a morning and less strenuous brainwork on an afternoon)
  3. Scheduling my voluntary work and coursework on a weekend or evening
  4. Reminding myself that this is temporary
  5. Allowing myself time off to recharge my batteries when needed
  6. Simplifying things as much as I can

I’ve leave you with a rather fabulous little TED talk I found which helped me realise that I’m doing things right. It’s 20 minutes long, but I’d recommend grabbing a coffee and watching. Marvin Chun explains why we can lack focus and gives us three tips on how to be more productive – simplify, relax and unitask.

 What Makes Some Brains More Focused Than Others? | Marvin Chun | TEDxKFAS